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W-2 and 1042-S

Form W-2: Wage and Tax Statement

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year. Going forward, W-2s will be available via Workday Employee Self-Service.  For years 2018 and prior, you may access W-2s in your legacy system (Oracle for the Academic Division, UltiPro for University Physicians Group, and PeopleSoft for the Medical Center).

The W-2 form has details about

  • earnings for the past calendar year
  • taxes withheld
  • taxable cost of group-term life insurance
  • cost of employer-sponsored health coverage
  • contributions to retirement or tax-deferred savings plans

Requesting Prior Year W-2s

  • W-2s for years 2018 and prior are available to view in your legacy system (Oracle for the Academic Division, UltiPro for University Physicians Group, and PeopleSoft for the Medical Center).
  • Former employees should email AskHR@virginia.edu to request W-2s
  • Email must be sent from your personal email account
  • It must include your full name, the last four digits of your Social Security number, the years for which the W-2s are needed, and the address where they should be sent

Frequently Asked Questions about W-2s

See our FAQ about W-2s.

If you have further questions about W-2s, please contact the HR Solution Center at 434-243-3344 or AskHR@virginia.edu 

 

1042-S Information for Foreign National Students/Employees

The 1042-S is a year-end federal tax document given to a non-resident alien who received wages exempted from federal and state tax withholding by a tax treaty or received a non-qualified non-taxable scholarship. The 1042-S has an income code, which describes the type of income being reported.  In certain cases, you may receive a W-2 in addition to a 1042-S; the two forms are usually mailed at the same time.  The 1042-S will be postmarked no later than March 15. 

If you know that you should have received a Form 1042-S but have not received it, please contact HR Compliance and Immigration Services at immigration@virginia.edu or 434-924-1377.

For more information on 1042-S, please see our FAQ.